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Accounting Power GL

PowerGL is an Enterprise level general accounting system encompassing the GL (General Ledger), AR (Accounts Receivable) and AP (Accounts Payable) functions of accounting.

PowerGL’s strength lies in its robust database structure, which saves all information collected in the accounting process.  Unlike many other systems, PowerGL does not consolidate data, eliminating detail.  All detail is available at all times.  PowerGL systems running since the DOS days of computing and now converted to Win32 have literally years of detail contained within them.  This wealth of information is a real resource for any business. 

PowerGL’s integrity lies in its strict adherence to “GAAP”, or “Generally Accepted Accounting Principles”.  All accounting processes in PowerGL adhere strictly to the rules of double entry accounting, providing a reliable, audit-worthy database of information from which virtually any kind of accounting statement can be derived.

With its birth in the Hospitality Industry, PowerGL contains functionality specific to hospitality management.  PowerPoll technology integrates seamlessly to other NorthSoft^© software modules, importing balanced general ledger journal entries from POS (point of sale) systems, FDAC32 Property Management, CLUB32 Club Membership, and other related systems.  Settlements Clearing mechanisms within PowerGL’s AR allow for the seamless management of multi-outlet settlements deposits.  External AR interfaces, as well as External Journal Systems, allow the import of live data from non-NorthSoft^© systems.

General Accounting - Journal Entry

Journal Posting: GL, AR, and AP journal posting share a similar interface that is fast and easy to use, with one learning curve.  AR also boasts an Invoice Writer with user definable invoice layout, while GL and AP both have Pre-coded Journal Systems to speed repetitive posting.

Journal Entries can be:

1. entered manually

2. imported from Excel spreadsheets via COM Automation or

3. imported from DBF tables. 

As well, Journal Entries can be posted from Pre-Coded Journals (both General Journals and Accounts Payable Journals) or can be posted from PowerGL’s External Journal System.

Journal Entries for Integration are acquired through the use of PowerPoll, a proprietary NSS technology for integrating accounting at the enterprise level.

Cheque Processing: Cheques are created from AP invoice entry with full control by due date specification, amount range, single vendor cheque support, single AP control account, etc..  You control exactly what cheques are produced by the system, and only finalize those you want to for later printing.

Cheque Printing: Cheques are designed by you using a graphical layout.  Cheques are held for printing, meaning you can process multiple cheque runs but print them all as a single print run.

Information Retrieval: All PowerGL information is easily retrieved through various access implementations such as sub-ledgers, journal indexes, account history indexes, Customer and Vendor management, and many others.

General Accounting - PowerPoll

PowerPoll:  Included in PowerGL, gives the system the ability to interact with all NSS Point of Sale applications via General Journal Entries. 

PowerPoll will only acquire a General Journal Entry for a date from a particular system that is a) closed, and b) in balance.

Typically, PowerPoll takes 1 to 5 seconds on an average client/server lan for any POS system.  This means that 10 external POS systems can generally be acquired and posted in less than 1 minute, immediately after which financial statements or other forms of daily reporting can be prepared.

PowerPoll eliminates the tedium of posting daily journal entries, as well as the mistakes and inaccuracies inherent in manual posting procedures.

General Accounting - Financial Statements

Standard Financial Statements: PowerGL can prepare Trial Balance, Summary Balance Sheet, Detailed Balance Sheet, Detailed Income Statements (Department  Profit & Loss), Summary Income Statement, and P&L Summary statements.  All Standard Financial Statement data can be exported to a variety of external systems such as Microsoft Excel ™.

Standard Period Based financial statements can be prepared for any Fiscal Year.  Current Year, Prior Year, and Budgetary information is presented, along with full ratio analysis (% of Revenue, % of Budget, % of Last Year, etc.) . 

All Period Reports (in the yellow box) can be custom formatted in ReportBuilder, an RTM layout tool incorporated into all applications (see below).

Special versions of Period Reports can be implemented as online custom reports using the SQLRTM features of the Statement System.

NorthSoft’s SQLRTM (structured query language report template manager) that can be used to produce reports, export data, or even print form letters directly from the PowerGL database.

General Accounting - Consolidated Statements

Consolidator Statements: PowerGL’s unique Consolidator feature allows the production of consolidated statements for more concise management focus into specific areas of the Chart of Accounts.  

Consolidated statements allow the specialized grouping of accounts into exportable (and reportable) line items for producing summary statements and analyses.

Consolidators can either use the “Advanced Statements” area to report in classic P&L structure, use standard SQLRTM Reporting Technology (see below) to produce specific reports, or use COM Automation to update external Excel spreadsheet systems in real time.

Consolidators can integrate both financial and statistical information through COM or through standard export/import paradigms to produce highly customizable yet easy to manage reports and analyses. 

General Accounting - Daily Reports

Daily Statements: PowerGL can produce comparative single day summary statements essential for day to day management of today’s hospitality enterprise.

Daily Reports offers a “flash” reporting system incorporating financial and statistical data for a single date, along with Current MTD and Last Year MTD information. 

Daily Reports are particularly useful for “Revenue and Statistics Only” reporting on a timely basis.  These reports are usually crucial to day to day management decision making support.

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